Privacy policy
1) Introduction
This information explains how easthampshire.org ('the Website') protects and respects the data we collect from you. This will help us develop the site to meet your content and navigation needs as efficiently and effectively as possible. Easthampshire.org is run and owned by East Hampshire District Council ('the Council').
2) What information do we collect?
When you sign up to easthampshire.org, or take part in one of its services, such as registering or posting comments, we may ask for personal information about you. This will be your username and a valid e-mail address. This information will allow easthampshire.org to provide you with the services you select. Easthampshire.org also uses cookies and collects IP addresses. We use analysis software to look at IP addresses and cookies for the purpose of enhancing your user experience. This information is not used to develop a personal profile of you.
3) How will we use the information we collect?
The Council will use your personal information for the following purposes. The Council will obtain your permission before using your information for a purpose other than that listed.
- For service administration. For example, the Council may need to provide you with password reminders or that part off the site is off-line due to maintenance.
- To contact you about anything you submit to the Website.
- To block disruptive use.
- Registered members will have the option to receive a weekly newsletter,
4) When will you be contacted?
The Council may contact you:
- About any service you have selected to ensure that this service can be delivered to you.
- Where you have agreed to be contacted by the Council.
- About any contribution you have made to the Website.
- To invite you to participate in surveys about Council services (participation is always voluntary)
- If the Council proposes to use your personal information for any other purpose we will notify you first. You will be able to withhold or withdraw your consent for uses other than listed above.
5) Will the Council share your information with anyone else?
We will keep your information confidential except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies). Generally we will only use your information within the Council although third parties who provide technical support the Website may have access to it. The Council requires that these parties do not use your personal information for their own business purposes.
6) How long will your information be kept?
The Council will hold your personal information on its systems for as long as is necessary for the relevant service.
Where you contribute to the Website the Council will generally only keep your content for as long as is reasonably required for the purpose it was submitted.
7) How can you find out what personal information the Council holds about you?
Under the Data Protection Act you have the right to request a copy of the personal information the Council holds about you and to have any inaccuracies corrected.
If you have a query or complaint about this privacy policy or about the site, you can contact us by email, phone, post or the website feedback form.
Email: info@easthants.gov.uk
Tel: 01730 266551
Address: Communications Team, East Hampshire District Council, Penns Place, Petersfield, Hampshire, GU31 4EX.
8) Changes to our Privacy Policy
This Privacy Policy may be updated so you may wish to check it each time you submit personal information to the Website.
9) Site usage information
i) Session cookies
Cookies are pieces of data created when you visit a website. The Website uses session cookies. You can set your computer not to accept cookies. Cookies contain unique session information, such as the last page visited. This cookie does not contain any personal information about you, and does not hold any information about which sites you visited before our website. Additionally, this cookie does not track visitor behaviour across multiple web sites.
ii) Log files
Log files allow us to record your use of the site. The Council will be storing log files containing anonymous information from all our visitors, which we may use to improve the site. This is based on the way you move around our website and the route you used to access it.
iii) IP Addresses
IP addresses will be logged for Google analytics and web marketing as well as ongoing usability decisions.
10) Contacting us about this Privacy Policy
If you have a query or complaint about this privacy policy or about the site, you can contact us by email, phone, post or the website feedback form.
Email: info@easthants.gov.uk
Tel: 01730 266551
Address: Communications Team, East Hampshire District Council, Penns Place, Petersfield, Hampshire, GU31 4EX.
